Hold meeting and collect di minutes

Put your team for table

Meeting na when you put two or three of your employees for one table to work on one question together. You dey chair am, and nobody go talk unless your line call am. You fit hire employees for any plan, and di Meeting row go show once two people dey your team.

1. Open Hiring.
2. Tap ⋯ and choose Meeting.
3. Under Your team, tap two or three people. Dem go refuse fourth person with Na only two or three fit join di meeting.
4. Tap meeting type if you want one: Brainstorm, Work review, Decision, Planning or Quick sync. Tap am again to clear am.
5. Write di topic for di box, Wetin dis meeting dey about?, and send am.

Your first line go become di meeting topic and di title of im minutes. Empty table dey also show two example topics wey you fit tap. Di Hiring home get ready-made meetings too: see Start from wetin dey happen.

Talk for di table

Send line wey no get @ and no get name, and di chair go pick who go answer: di people wey dia field di question need, di one wey matter pass first. Di talk go show Di chair dey choose who go talk…, den who get di floor.

• Write @Name to talk to one person. If you write name of colleague wey dey di table inside your line, e go work too.
• Write @Everybody to put am to di whole table. After di first answer, each person go talk only if dia field get something new to add, so some person fit pass.
• Tap + (Mention person) to pick name or Everybody from list.
• Tap Stop am while di chair dey choose or somebody dey talk.

After one turn, colleagues wey get something new to add fit raise hand. Dem go show under Hands wey raise with short reason; tap name to give dat person di floor.

Make I take di job offer?

Bring guests, reports and work

• Invite guest. Tap + and choose Invite and colleague name; di list go suggest teammates wey dia field match di topic. Dia @ go enter your line, and dem go join once you send am. If you write @ and name of any colleague wey you don hire wey no dey di table, e go do di same thing. Meeting get space for limited number of guests, each one get Guest tag, and dem dey answer to @ like anybody else.
• Share report. Once somebody for di table don deliver report, tap +, choose Share report and pick one under Pick report wey you wan share with everybody. Di app go talk E don reach everybody, and everybody for di table fit use wetin e talk.
• Ask for work. When you clearly ask one person for document, plan or analysis, card go show wetin dem fit prepare now. Start go send am go dia desk; Later go dismiss am. Di card go den follow di work, and Open am go open wetin dem deliver.

Run di meeting in rounds

Under di talk, Meeting cycle dey list di rounds, di agenda of your meeting type first, and di next one get mark. Tap any round and everybody for di table go answer am one by one: Opening (wetin each person bring), Work review (wetin each person deliver and wetin still dey pending), Discussion, Brainstorm (new ideas from each person, with first step) and Decisions (one decision from each person, with di action wey e go own).

Once di meeting get topic, tap Run di meeting and di table go waka through di agenda for you. E go stop before di decisions and ask Everybody don talk. Una ready to decide? Choose Decide now to open di decisions round, or Not yet to continue di talk. Pause go end di run after di round wey dey go on.

Di Meeting board dey keep di meeting Agenda, Decisions, Tins to do and Questions wey still dey for one card. Di Secretary dey keep am up to date, post short notes on wetin dem cover, wetin dem decide and wetin remain open, and e dey draft di decisions and action table after di Decisions round. Tap di card to open am, or choose ⋯ › Meeting board.

End am and use di minutes

End meeting go show once somebody wey no be you don talk.

1. Tap ⋯ and choose End meeting, or tap End meeting under di cycle.
2. Read di Meeting minutes card when e finish, den use im buttons.

While di secretary dey write, you go see Secretary dey write the minutes… and di minutes go dey fill as dem dey write am; Stop am go cancel am. Dem cover di attendees, short summary, di themes, di decisions wey dem take, action table with owner, due date and status, open issues and di next step, plus sections for di rounds wey you hold, di reports wey you share and di work wey dem do for di table. Note under am go talk E don save for your files or E no save for your files.

After Send to desks, message go talk how many desks get order, like E don go 3 desks, and di button go comot. If di minutes fail, you go see Dem no fit write di minutes. Notin loss — try again. Choose Try again, or Go back to di meeting to continue di talk.

Past meetings and follow-ups

Once dem don write di minutes, di meeting go end and di foot go show Past meetings, Follow-up meeting and New meeting.

• Follow-up meeting go open Work review with di same people. E go carry di earlier actions follow, and im minutes go report where each one reach.
• New meeting dey start fresh. If one meeting dey open, e go ask first; im minutes, if dem don write am, go stay for Past meetings.
• Past meetings (e dey inside ⋯ too) dey list your most recent meetings wey get minutes. Tap Open am for one to read am, den Copy, Share or start Follow-up meeting from am.