The Office

Ask in your own words

The Office turns a plain request into a finished file. Use it when you need a report, a budget sheet, a set of slides or a PDF and would rather say what you want than build it by hand.

1. Open The Office on the bottom bar.
2. Tap Make me a file, or write in the box at the bottom. The box asks What do you need?
3. Say what the file is for, who will read it and what must be in it, then send.

On an empty desk you can also tap one of the examples, such as Prepare my meeting or Sort my expenses, to send it as your first message. The desk may answer with a short question first, such as what the paper is about and for whom; reply in the box or tap one of its suggestions.

An expense sheet for my household, with categories, formulas and a total.

A short deck that explains my idea in five slides.

Choose the kind and the level

You can name the kind in your words, or pick it yourself:

1. Tap + in the box.
2. Under New document, choose Word, Excel, Deck or PDF.
3. Set the level with Think: Low, Mid, Max or Ultra.

Your choices show as small tags in the box, and a deck reads Slides there; tap the kind's tag to clear it. If you pick no kind, the desk works it out from your words. Max is the level you start on. A higher level takes more care over the paper and costs more credits; Levels and credits explains the difference.

How long a paper can be

Say the length in your request, for example "a 12-page report". Nourva follows it, up to the most that kind of file can hold. Ask for more and you get the most. With no length named, a Word document or a PDF follows the level, and a workbook gets several sheets.

Add photos or files

Attach the material the paper should be built from, such as notes, a photo of a whiteboard or last month's figures.

1. Tap + in the box.
2. Choose Photos, Camera or Files.
3. Pick what you want.
4. Write your request and send it.

A message has a limit on attachments, and the app tells you when you reach it. If you are not signed in, Nourva asks you to sign in first. The Scan row opens the scanner instead; see Scan a paper.

Watch it being made

A card appears with the kind of file and its title. It shows four steps in order: Outline, Write, Lay out and Check.

The Office can also draw pictures for the paper, a cover and an opening for each section, made for your subject. While it does, the card reads Drawing the pictures. To switch pictures on or off, tap +, open Desk tools and use Pictures. Page size, alignment, sources and the small Nourva mark are set there too; see Paper size, alignment, pictures and sources.

A document, a workbook or a PDF keeps being made when you leave the app or lock your phone. To be told when it is done or stops, keep Work is ready or stops on under Settings › Notifications. Tapping the notice opens the finished paper, or tells you why it paused.

Stop, pause and resume

1. Tap Stop on the card while it works.
2. In the Are you sure? popup, tap Stop.

The card then reads Stopped, with the step it reached, and shows Resume. Tap Resume to carry on, or write a change in the box, which now asks Change it, or resume….

A paper can also pause by itself. The card then shows Needs you and Resume, and says in words why it paused and what to do:

• It ran longer than one stretch allows, or the work stopped responding: tap Resume and it continues from its last saved page.
• Your credit ran out: once you have credit again, tap Resume and it continues from its last saved page.
• The paper reached the most one document may use: ask for it again in two smaller parts.
• Today's limit for documents is reached: resume it tomorrow.

Find your file

When the paper is ready, the card shows Saved in my files, a preview and three actions: Open, Send it to…, and a ⋯ menu with Share and Change something. A PDF also offers Sign there. A paper made while you are signed in is kept in My files, which you open from the Office home or from the + sheet.

Choose a level

The Office makes every file at one of four levels: Low, Mid, Max and Ultra. A higher level takes more care over the file and costs more credits. Max is the default. Your choice is saved with your account, and Word, Excel, deck and PDF files all use it.

1. Open The Office on the bottom bar.
2. Tap Make me a file.
3. Tap + in the box.
4. Use Think to pick Low, Mid, Max or Ultra. The row shows the level you are on.

The new level applies to the next file you ask for.

What each level changes

Each step up adds care, and the file costs more. When you name no length, the level also sets how long a Word or PDF file aims to be.

An Excel workbook aims for several sheets at every level. If you name a length, Nourva follows it, up to the most that kind of file can hold.

Write a 25-page report on our onboarding process

How credits are charged

Office files are paid in credits. A file costs more as its level, its length and its pictures grow. A file is not a basic chat, so it never uses your free chats.

• Pictures drawn for a file's cover and sections add to the price. You can switch them off; see Paper size, alignment, pictures and sources.
• Starter includes no credits and cannot buy them, so an Office file there is paid from credits Nourva has given you.
• Professional, Ultimate and Max use plan credits first, up to your Weekly power, then extra credits.

For the order credits are used in and which ones expire, see How credits work.

When your credits run out

If your credits cannot cover a file when you send it, the Office does not make it and says: Your credit doesn't cover this paper — renew your plan and send it again.

If your credits run out while a file is being made, the file pauses and keeps what is done. Its card shows Needs you and a Resume button, with the words: Your credit ran out. Top up, then resume — it continues from its last saved page.

1. Add credits. On Professional, Ultimate and Max, open Settings › Subscription & usage › Buy credits on iPhone and iPad.
2. Go back to the paused file's card in the Office.
3. Tap Resume.

A file can also pause at a limit, and the card says which. If one file reaches the most a single document may use, ask for it in two smaller parts. If you reach the day's limit for documents, resume it the next day.

Keep the cost down

• Use Low for a first pass, then raise the level for the file you will share.
• Name the length you need. A shorter file costs less.
• Switch pictures off when the file does not need them.

Change a file by asking

You change a file in the Office by saying what should be different, not by editing it by hand. The Office opens the file, changes what you named and saves the result as a new file. The file you started from stays as it was.

This works on a paper the Office made for you and on a Word, Excel, deck or PDF file you already have. Each change is an Office request and is paid in credits. See Levels and credits.

Change a paper the Office made

When a paper is ready, its card shows Open and Send it to…. The ⋯ on the card holds Share, Change something and, for a PDF, Sign.

1. Tap ⋯ on the paper's card.
2. Choose Change something.
3. Type what should change in the box, which asks What should change?, and send it.

After step 2 the app says Pinned — say what to change, and a Working on: row with the file's name sits at the top of the desk. The changed file arrives as a new card and becomes the file you are working on, so your next change builds on it. Tap × on the Working on: row to stop working on that file.

You can also skip the menu. When a paper is ready the desk says Ready. Anything to change?, and you can type your change straight into the box.

A change can also keep the paper as a project: the first paper becomes version 1 and your change becomes version 2, with the note Kept as a project. See Projects and versions.

Change a file of your own

There are three ways to bring a file to the Office for a change.

• From My files. Open My files, tap ⋯ on the paper and choose Change it. The desk opens with Working on: and the file's name.
• From the viewer. Open the file, tap ⋯ at the top and choose Change it. The Office opens with the file already chosen.
• From the + sheet. On the Office desk, tap +, choose Files, pick the file and say what you want done. A message has a limit on attachments, and the app tells you when you reach it.

A file of your own keeps its own look. The Output choices in Desk tools, such as paper size and alignment, shape the next paper the Office writes from your words, not an edit of your file. See Paper size, alignment, pictures and sources.

The Office works on the file itself and aims to change only what you name:

• Word. Styles, headers, footers and pictures stay as they are.
• Excel. Formulas stay formulas, and what you did not mention is left alone.
• Deck. The slide size and layouts stay, and slides are added or changed in place.
• PDF. Text you do not change keeps its fonts.

Explain it and Read aloud

When you open a file, for example with Open on a paper's card, tap ⋯ at the top of the viewer to see Change it, Explain it and Read aloud.

• Explain it opens Nourva One. She tells you briefly, in your language, what the file is and its main points, then asks what you want to know about it.
• Read aloud has Nourva One read the file to you. While she reads, the same row says Stop reading; after you stop, it says Continue reading.
• Change it takes the file to the Office, as described above.

If Nourva One is not already open, the viewer shows Opening Nourva One… while she starts. If a file has no text to read, it says Nothing to read. A conversation with Nourva One uses credits. See Talk to Nourva One.

What to say for a good change

Name the place, say the change and say what stays. A request that points at one place gets one change.

• Name the place the way the file does: a page, a heading, a slide title, a sheet name or a cell.
• When it matters, say what must not move: «leave the rest as it is».

On the first page, change the title to Annual report and leave everything else as it is.

In the Budget sheet, add a Total row under column D.

Make the summary shorter, two sentences at most.

The message that comes with the changed file usually says what changed and where, so look at that place first. If you prefer the earlier version, open the file you started from.

When a change does not go through

• The file expired. A file you chose a while ago may no longer be available, and the Office says The working file's copy expired — attach it again. Open the paper again from My files and choose Change it, or attach it from the + sheet.
• The file could not be read. The Office says Couldn't read the working file — attach it again. Attach the file again.
• Your credits run short. The Office says Your credit doesn't cover this paper — renew your plan and send it again. Renew your plan or add credits, then send the request again.

What a project is

A project keeps one piece of work together: its brief, every version of it and the files you gave it. It is saved in your Nourva account, so it opens on any of your devices. Use one when a paper goes through many rounds, such as a report you keep improving or a workbook you update each month.

Each change the Office makes in a project is saved as a new version. Earlier versions stay in the project, and you can go back to any of them.

Before your first project is saved, a sheet titled Projects stay with you explains three things: Saved for you (your brief, each version and the files you add are kept in your Nourva account), Private (your project's text and files are encrypted, never sold and never used for ads) and You're in control (delete a project at any time; deleting your account deletes every project). Tap Continue to go on. Projects are not saved while you are in incognito.

Start a project

There are two ways.

1. Tap ⋯ at the top of the Office.
2. Choose Projects.
3. Tap New project.
4. Type a name in Name the project….
5. Tap Create.

Or start from a paper you already have. Ask the Office to change a paper it delivered, and it keeps that paper as version 1 and your change as version 2, with the note Kept as a project.

When a project is open, a bar at the top of the Office reads Project: and its name. Tap the name to open the project page. Tap × to close the project when you want to work on something else. If the desk is busy, the app asks you to finish or stop the work on the desk first.

If a project has no brief yet, your first request in it becomes its brief.

Work inside a project

While a project is open, each paper the Office makes for you is saved to it as the next version, and the app says Saved to the project as version with its number. To pick up from an earlier version:

1. Open Projects and tap the project.
2. Under Versions, tap ⋯ beside the version you want.
3. Choose Continue from here.

That version becomes the current one, and the desk opens on its file. Say what you want changed:

Make the summary shorter and add a table of costs on page 3.

The change becomes a new version. When you started from an older version, the new one is marked From version and that number. To change the current version, you can also type in the box on the project page, What should change?

If a paper could not be added to the project, the app says This version wasn't saved to the project. It is in My files.

The project page

The page has three parts under the project's name.

A paper in a project can be a Word document, an Excel workbook, a deck or a PDF. Tap a version to open its file.

A version's ⋯ menu holds Open, Share, Continue from here and Delete. Deleting asks first, in a popup that names the version: Its file is removed from this project. Confirm with Delete.

Add a file

1. Under Your files, tap Add.
2. Choose the file.
3. Under What is it?, pick Template, Logo, Font, Picture or Reference.

The app confirms Kept in the project. You won't need to add it again. To take a file out, tap its ⋯, choose Remove and confirm. Versions already made keep it.

Rename, share and delete

The ⋯ beside the project's name holds three actions:

• Rename: type a new name.
• Share: sends the newest version's own file, in its own format and with its own name. With no version yet, the app says No version to share yet.
• Delete: asks first, then deletes the project and every version in it on all your devices. Copies in My files stay. This cannot be undone.

Project storage

Each account has one space for all its projects together. It is measured by size, not by how many versions or files you keep. Versions and added files both count.

Under Your files, a line shows how much of the space your projects use. When the space is full, the app tells you so and asks you to delete an older version or a file to add more. You can also delete a project you no longer need.

Your plan also sets how many projects you can keep, and the app tells you when you reach that limit. Delete a project to start another. Projects need a connection; when you are offline, the app tells you so.

What Write for me does

Write for me is the second tool on the Office home, under the line A reply, a letter, or words that need order. Open The Office on the bottom bar, then tap Write for me. It has six desks:

• Write new: letters, minutes, contracts and plans from a template.
• Reply: paste what you received and say how to answer.
• Polish: proof, tone, length and translation.
• Files: extract, summarize and rename in batches.
• Sign and PDF tools: see Sign a PDF or a picture and Merge, compress, split and convert PDFs.

You need to be signed in. A draft is not a basic chat, so it runs on your credits.

You can also skip the desks: type a request in the box on the Write for me page, which reads What shall I write for you?, and send it. Nourva takes the kind of document from your words.

Write something new

1. Tap Write new.
2. Choose a template. Each one has a one-line description.
3. Under Writing, change Tone, Length, Output language or Second language if you want to.
4. Under Attachments, tap Attach documents if you have facts to draw from. Their text is read as reference for facts and figures.
5. Type the details in the box and send.

Offer letter for Lina Haddad, Sales Manager, starts 1 March, 30 days' notice, probation 3 months

The templates sit in six groups:

Tone is Formal, Friendly or Firm, and starts on Formal. Length is Short, Standard or Detailed, and starts on Standard. Output language starts on Auto, which writes in the language of your details. Second language starts on None; pick one and the draft holds the complete document in the output language, then a faithful mirror in the second. Reply and Polish have the same Writing and Attachments sections.

Reply and polish

Reply

1. Tap Reply.
2. Tap How do we answer? and choose an intent, or leave it empty and give your own guidance.
3. Paste the message you received into the box. To add guidance, leave a blank line after it and write it.
4. Send.

Thank them, say we can meet on Thursday, and ask them to send the agenda first

Polish

1. Tap Polish.
2. Tap What shall we do to the text? and choose an action, or leave it empty and give your own instruction.
3. Paste the text into the box. To add an instruction, leave a blank line after it and write it.
4. Send.

Work with the draft

The draft appears as a page while it is written. Stop ends it after you confirm. When it is done:

• Tap Full version or Shorter version if the draft comes in two.
• Under Refine, tap Longer, Shorter, More formal or Simpler, or type a change in the box, which reads Refine it…. Nourva rewrites the whole draft with that change.
• Tap To Word for a Word file. For a PDF, tap ⋯ and choose To PDF. The same menu has Copy and Share.

The file opens when it is ready, and it is kept in My files. Turning a draft into a file also uses credits.

Your most recent drafts stay on this device under Recent drafts on the Write for me page. Tap one to reopen it, or swipe its row to rename or delete it.

The Files desk

Files works on several files at once. It reads PDFs that contain text, Word, Excel and slides files, and plain text.

1. Tap Files.
2. Under What to do, choose Extract fields, Summarize or Suggest names.
3. Tap Pick files and choose your files.
4. For Extract fields, type the fields in the box, separated by commas, and send.
5. Tap Start processing.

date, amount, counterparty

You can add several fields, and the app tells you when you reach the limit; tap a field to remove it. For Summarize, you can type a focus in the box instead and send it, which starts the work with that focus. Each file shows its own state: Waiting, Reading…, Working…, Done, Failed or Couldn't read it.

• Extract fields builds one table with a row per file. A value Nourva cannot find in a file stays empty, never guessed. Tap To Excel and the workbook is made in Make me a file, or tap Copy CSV.
• Summarize gives short bullets per file in your app's language, then The combined report. Tap To Word or Copy.
• Suggest names proposes a name built from date, type and party. Tap Copy beside a name and use it yourself: your phone cannot rename the original files.

When something goes wrong

Sign a file

Use Sign when a PDF or a picture needs your signature. Your signatures are kept on your phone; you tap the page where one goes, and the Office returns a signed copy. The file you started from is not changed.

There are two ways in:

• Write for me › Sign, then pick the paper. Use this for a file on your phone, or when you want to make a signature first.
• A PDF's ⋯ menu › Sign. Use this on a PDF the Office made for you or one in My files. The page opens with the file ready.

Signing needs you to be signed in. It is part of the paid plans; on Starter it opens when your account holds credits, and without them the app says This tool is a paid feature — upgrade and try instantly. See Plans at a glance.

Make a signature

1. Open Write for me › Sign.
2. Tap the dashed plate with a plus, after your saved signatures. The New signature page opens.
3. Choose Draw or Import an image.
4. Tap Save the signature. The app confirms with Signature saved.

Draw. Draw your signature with your finger on the pad. Tap one of the 4 ink dots to sign in black, blue, red or violet. Undo removes your last stroke and Clear the pad starts again.

Import an image. Tap Pick a photo of your signature and choose a photo of your name written on plain paper. The app lifts the ink off the paper and shows the result. Move the Pickup sensitivity slider until the signature looks right: raise it to catch faint lines, lower it to drop marks that are not ink. If the app says No clear ink — raise the sensitivity or try a clearer photo, raise the slider or pick a sharper photo.

Your newest signature is chosen for you. You can keep several signatures on this phone, one set for each account you sign in with.

Sign a paper

1. Open Write for me › Sign. Under Pick the paper to sign, tap Pick a PDF or an image for a file on your phone, or My files for a PDF or picture you already have there. From a PDF's ⋯ menu, tap Sign and skip this step.
2. Tap the signature you want. The chosen one has a ring around it.
3. Tap the page where the signature goes, or tap Place the signature here to put it near the lower right of the page.
4. Drag the signature to move it, drag its corner handle to resize it, or tap − or + beside the chip to make it smaller or larger.
5. On a PDF with more pages, use the arrows under the page to go to another page and place the signature there too. The label reads Page 1 of 3, for example.
6. Tap Apply the signature. The button reads Running — moments… while it works.

When it finishes, the app shows Signed — the file is ready and a card with the signed file. Tap Open to see it, Share to send the file itself, or Send it to… to hand it to another part of Nourva. A copy is also kept in My files, in the Outputs folder.

To take the signature off the page you are on, tap Remove it from this page. With a keyboard, the arrow keys move the signature and Shift with the arrows resizes it.

Repeat on every page

On a PDF with more than one page, a switch called Repeat on every page appears. Turn it on and the signature goes on every page, at the spot and size you set on the first page where you placed it. Place it on at least one page first; otherwise the app says Place the signature on the page first.

Remove a signature

Each saved signature has an × at its corner. Tap it and the app asks Are you sure? with the line This signature leaves your phone. Tap Remove to delete it, or Cancel to keep it. When you reach the limit, the dashed plate is hidden; remove one to make room for a new one.

Limits and what to know

• A file has a size limit. One that is too large is refused, and the app says so.
• Your signatures are stored on this phone. Applying one sends the paper and that signature to Nourva.
• A signed PDF stays a PDF, and a signed JPG, PNG or WebP picture stays the same kind of picture. The signed copy keeps the file's name with -signed added.
• If the board says Pick a signature first, tap one of your signatures, or make one with the dashed plate.
• If you see Couldn't connect — check the network and retry, The tool couldn't run — retry or Couldn't run — try again, check your connection and tap Apply the signature again.

What the Office is

The Office is where Nourva makes papers for you. Describe what you need in your own words, and it hands back a finished file: a Word document, an Excel workbook, a deck or a PDF. It also writes letters and replies, signs PDFs, merges, compresses, splits and converts them, reads a paper you photograph, and helps you think a decision through.

It has its own seat in the bottom bar of the app on iPhone and iPad, and on Android phones and tablets. Tap The Office there to open it. Every plan can use it, and making a paper runs on credits. See Pricing for what each plan includes.

The four tools

The Office home shows four tools. Under them, Recent shows your newest papers, with a My files link beside it.

The header's ⋯ menu holds Take a tour, a short walk through the desk, and Projects, where one piece of work keeps its versions and files together.

Make your first file

1. Open The Office from the bottom bar and tap Make me a file.
2. Tap + in the box.
3. Under New document, tap Word, Excel, Deck or PDF.
4. Write what you need in the box and send it.

A two-page proposal for a bakery that wants to supply cafés, with a price table.

The paper's card shows four steps as it works: Outline, Write, Lay out and Check. When it is done, tap Open to read it. The file is saved in My files.

The same + sheet holds the Think dial, which sets the level, and Photos, Camera and Files for attaching material for Nourva to work from.

Desk tools

Tap +, then Desk tools, for the screen titled What I can make. Its quick starters, such as Chart it, Count it, Fill it in, Show it, Sum it up and Translate it, each put a ready request in the box that you can send as it is or edit. Below them are the Pictures switch and the Output settings for paper size, alignment and sources. See Paper size, alignment, pictures and sources.

Levels and credits

The level sets how much care a paper gets, and what it costs. There are four: Low, Mid, Max and Ultra, and Max is the default. A higher level takes more care and uses more credits. Your choice is kept on your account, and it applies to Word, Excel, deck and PDF alike.

If your balance cannot cover a paper, the card says Your credit doesn't cover this paper — renew your plan and send it again. How credits are charged, and what happens when they run out partway, is in Levels and credits.

After the paper is made

• Keep it. Papers and scans are saved in My files, in folders such as Outputs and Scans. You can make a New folder or Import a file there.
• Change it. In the paper's card, open ⋯ and choose Change something, then say what should change.
• Share it. Open ⋯ and choose Share. Nourva sends the file itself, not a link. On a PDF, the same menu also offers Sign.
• Send it on. Send it to…, beside Open, hands the paper to an employee, Chat, Arachne, Nourva One or Nourva Drop.
• Keep it in a project. Changing a delivered paper turns it into the first version of a project, so each change becomes a new version you can come back to.
• Walk away. A document, a workbook or a PDF keeps being made when you leave the screen or lock your phone. If it stops partway, tap Resume to continue from its last saved page. Nourva sends a notification when work is ready or stops; you can turn it off on a device under Settings › Notifications › Work is ready or stops.

Find the right guide

Set it once, use it every time

Every paper the Office makes for you, whether Word, Excel, Deck or PDF, can come out the way you like it. You pick the paper size, the orientation, how lines end, whether a small Nourva mark sits at the foot of each page, whether sources are listed and whether the paper carries pictures. These choices live in Desk tools. You set them once, and they are saved to your account, so they follow you to every device you use Nourva on.

Open Desk tools

1. Open The Office on the bottom bar.
2. Tap + in the box.
3. Under The Office, choose Desk tools.

The page is called What I can make. Below its quick starters you find the Pictures switch, and under it the Output group with the other five settings.

Turn pictures on or off

Pictures is a switch, and it starts on. Tap its row to flip it. The row says in words which way it is set:

• On · drawn for each subject: the cover and the sections
• Off · papers without pictures

With pictures on, the Office draws pictures made for your subject: one for the cover and more for the sections. A short paper gets a few, a long paper gets more, and a higher level draws more. You can also ask for more or fewer pictures in your request, up to what the paper has room for. Pictures use credits, so a paper without them costs less. See Levels and credits.

To leave pictures out of one paper only, say so in your request:

A one-page summary of our new office rules, without pictures

Choose the Output settings

Under Output, the two switches flip with a tap. For Alignment, Paper size and Orientation, tap the row, pick one choice from the list that opens, and you return to the page with your choice shown. Each choice is saved at once.

• Nourva mark puts a small Nourva mark at the foot of every page. Off, the pages come without it.
• Sources lists the sources at the end of papers that state facts. Off, the paper comes without a sources list.
• Alignment: Automatic keeps the lines as each design sets them, Justified makes every line reach both edges, and Aligned to the start ends each line where its words do.
• Paper size shows its measure under each choice: A4 is 210 × 297 mm, Letter 8.5 × 11 in, Legal 8.5 × 14 in, A3 297 × 420 mm and A5 148 × 210 mm.

How sources work

With Sources on, the Office first decides whether your subject needs them. A paper about a market, a health topic, a law or a company looks up pages on the web and lists the ones it uses. A CV, a letter, an invitation or a story is personal or creative, so it is written without them. Each fact taken from a source points to it by its number in the list.

A short paper lists its sources at the foot of its last page. A longer paper gets a page of its own for them. Looking sources up is billed with the paper.

Which papers each setting reaches

Good to know

• The Office reads your settings when it starts a paper. A change made while a paper is being made applies to the next one.
• Your choices shape the papers the Office writes from your words. An edit of your own file, and a paper in Hindi, Bengali or Urdu, keep their own look.
• If a choice cannot be saved, the app says Couldn't save your choice — try again and the row goes back to what it was. Pick it again.

What My files holds

My files keeps the papers The Office makes for you, the files you bring in yourself, and the files other parts of Nourva save for you. It belongs to your account, so you sign in to use it. On The Office's front page, tap My files beside Recent. You can also tap + in the box at the bottom and choose My files.

The page shows a search box, the kinds All, Word, Excel, Slides and PDF, your files with the newest first, and your Folders below them. Two folders are always there:

• Outputs holds the papers The Office makes.
• Scans holds what you keep from Scan a paper.

Tap a file to open it. Before you have any, the page says No files yet.

Find and organise files

To find a file, type in the search box, Which file are you looking for? The search matches a file's name or its folder's name. Tap a kind to show only Word, Excel, Slides or PDF files. If nothing matches, the page says Nothing with that name. Try a word from inside it.

To make a folder:

1. Tap New folder.
2. Type a name under A name for the folder and send it.
3. The page says Folder made.

To work on one file, tap ⋯ on its row:

• Move lists your folders, with the file's own folder ticked. Tap another folder and the page says Moved.
• Rename asks for the new name. The file keeps its ending, such as .pdf, and the page says Renamed.
• Delete asks first. A box titled Are you sure? says the file leaves your files and that this cannot be undone. Tap Delete to confirm or Cancel to keep it.

The same menu holds Change it for a Word, Excel, deck or PDF file, and Sign for a PDF. You can also swipe a row sideways to reach Rename and Delete.

Open one of your own folders and tap ⋯ at the top to Rename it or Delete it. Deleting a folder asks Delete this folder? Its files go with it, followed by the number of files inside. Outputs and Scans have no ⋯ menu, so they stay.

Bring in a file

You can add photos and documents from your phone to any folder.

1. On My files, tap Import a file.
2. Choose the folder the files go into.
3. Pick your photos or documents.

Inside a folder, Import a file skips the folder choice and puts the files straight into that folder.

Pick several at a time. Choose more than the limit allows and the app keeps the first ones and tells you so. When it finishes you see Import complete with the number added. If a file is too large or cannot be read, you see Imported followed by how many of the total went in. My files has its own limits on the number of files and folders and on the space they use.

Share a file or send it on

Two actions look alike and do different things.

• Share opens your phone's share sheet with the file itself, under its own name and in its own format. It never sends a link. Find it in a file's ⋯ menu, in the ⋯ menu on a finished paper's card, and in a project.
• Send it to… hands the file to another part of Nourva, so you can carry on there. Find it in the same ⋯ menu, and as a button on a finished paper's card.

Send it to… opens a sheet titled with the file's name. Type what you want done in the box that says What should they do with it? (optional), then tap a place.

Turn this into a one-page summary and list what is still open.

The sheet leaves out the place you are sending from, so from The Office you do not see The Office. If you have not hired anyone yet, the specialist list tells you to hire one first. If a place cannot take the file when you send it, the sheet says so: the file is saved, and it reaches that place when you open it.

Know when work is ready

When The Office finishes a paper while you are away, Nourva sends a notice. Your document is ready names the paper and asks you to open The Office. Your document is paused asks you to open The Office to continue, and The document didn't finish asks you to open it to try again. Tapping the notice opens The Office. No notice comes while you have the paper open and are watching it.

These notices follow one switch: Settings › Notifications › Work is ready or stops, under Tell me when. It starts switched on, and it also covers the Designer, Arachne, the Scanner, Search and Drop.

The five tools

PDF tools sit in the Office under Write for me. Use them when you already have the files and only need to change their shape: one PDF from many, a smaller file to send, a long PDF in pieces, or pictures in place of pages. Nothing is written for you here; the tools work on exactly what you give them.

Run a tool

You need to be signed in to run a tool.

1. Open The Office on the bottom bar, then tap Write for me.
2. Tap PDF tools.
3. Under What to do, tap the tool you want.
4. Under Files, tap the pick row, such as Pick files (PDF and images), and choose your files.
5. Set the tool's option, if it has one. The options are described below.
6. Tap Run now.
7. When the file card appears, tap Open to see it, Share to send the file itself, or Send it to… to hand it to another part of Nourva.

Run now appears once the tool has what it needs: two files for Merge files, one for every other tool. While it works, the screen reads Running — moments…. A copy of the finished file is also kept in My files, unless it is very large.

Order the files

In Merge files and Images → PDF, once you have added two or more files, each one has an up arrow (Move up) and a down arrow (Move down). The line under the list reads The top file comes first: the top file becomes the first pages. The minus button beside a file (Remove) takes it out of the list.

Choose a level or a part size

Compress a PDF shows a Level row, set to Balanced unless you change it.

After a compress, the card shows how much smaller the file got, as a percentage with a minus sign. If it could save almost nothing, the card reads Already optimal. If compressing would have made the file bigger, you get your original back.

Split a PDF shows Pages per part, with a minus and a plus button around the number. Set how many pages each part holds. Every part is its own PDF inside one ZIP, and the last part holds the pages that are left.

PDF → images puts each page in the ZIP as its own picture. A very long PDF gives pictures of its first pages only.

Limits

If you choose more files than the limit allows, the app keeps the first ones and tells you so. A file over the size limit, or files over the combined limit, stop the run, and the app says which limit was reached. Pick a smaller file, or merge fewer files at a time, then try again.

Plans and when a run fails

PDF tools are part of the paid plans. On Starter they open when your account holds credits; without them, the app says This tool is a paid feature — upgrade and try instantly. See Plans at a glance and Pricing.

If a run fails, the screen says why and keeps your files in the list, so you can tap Run now again.

What a scan gives you

Scan a paper reads a page and hands you back its words as tidy text, with its headings and tables laid out on the page. Use it for an invoice, a contract, an ID, a whiteboard or a letter. It is one of the four tools on the home screen of The Office, beside Make me a file, Write for me and Think with me.

You need to be signed in to scan, and each page it reads uses credits. Credits says how that works on each plan.

Scan a paper

1. Open The Office and tap Scan a paper. The screen is titled Let the paper speak.
2. Choose one of the three ways in.
3. Take the picture or pick the files. The scan starts at once.

If you pick more pictures than the limit allows, the app keeps the first ones and tells you so. A longer PDF is read only as far as the limit, and the result carries a note that says so.

For a paper with several pages, photograph each page and pick them together from the album, or scan it as one PDF.

While it reads

The card shows three steps: Preparing images, Reading pages and Formatting the result. During the second step it counts the pages as they finish, and with more than one page a film strip shows each page as it is read.

You can leave the card and use the rest of the app while it reads. To end a scan, tap Stop and confirm: the work stops there. If Work is ready or stops is on in Settings › Notifications, Nourva tells you Your scan is ready when it finishes.

If nothing could be read, the card says Couldn't finish with the reason. Tap Try again to read the same files again, or New scan to start over.

What you can do with the result

The result opens under From paper… to words. Above the text, small counters show the pages, words, tables and charts it found. When only some pages could be read, a note above the text says so, for example We read 3 of 5 — retry for the rest.

To a document and To a sheet work from the text on the page, so translate first if you want the file in another language. A very long scan is converted from its first part only.

You can also type in the box at the bottom, Ask about this scan…. Your question goes to Think with me with the scan attached.

Keep a scan

1. Tap Keep it on the result.
2. Open My files, then the Scans folder.

Once it is saved, the button reads Saved to my papers. When the scan came from one file, the original is saved beside the text too, unless it is very large. If you translate a kept scan, the translation is new text, so Keep it is available again. The scan screen lists your Recent scans: swipe a row to rename or delete it.

Credits

Each page the scan reads uses credits. On Professional, Ultimate and Max, scanning draws on your credits. Starter includes no credits, so on Starter a scan runs on credits Nourva has given you; with none, the app says The real scanner is a paid feature — upgrade and try instantly. If those credits run out part way through, you get the pages already read, with a note such as We read 3 of 5 — retry for the rest.

What you do with the result next, such as a translation, a file or a question to the consultant, is Office work and runs on credits too.

What Think with me is

Think with me is the fourth tool on the home screen of The Office, under the line A decision, a negotiation, or a big meeting. There you talk with the Consultant, an advisor that answers with structure first, then specifics, and gives you wording you can copy as it stands whenever the wording matters.

1. Open The Office and tap Think with me.
2. Pick a situation if one fits.
3. Type your question in the box marked Consult me and send.

The answer is laid out with headings, lists and tables where they help, and it comes in the language you wrote in. The Consultant works from what you tell it and what you attach. It does not search the web, so for live facts ask Arachne. You need to be signed in, and every answer is more than a basic chat, so it uses your credits. See Levels and credits.

Pick a situation

Under The situation the room shows six situations. Tap one and the Consultant knows what you are doing, so the answer is shaped for it. Tap it again to clear it. Choose before your first message: once the talk starts, the situation stays on a tag above it for the whole session.

Once you pick a situation, Start with one of these shows three starter questions for it. Tap one and it is sent at once.

Help me compare two job offers in a clear table

Attach your documents

1. Tap + in the box.
2. Choose Photos, Camera or Files.
3. Pick what you want the Consultant to read.
4. Type your question and send.

The names of your attachments appear under your message. The Consultant treats them as the main evidence, quotes the passages it relies on and says plainly when something you ask about is not in them.

• One message takes a limited number of attachments, with a separate limit for the documents among them. The app tells you when you reach either limit.
• It reads PDFs, Word and Excel files, decks, text files and pictures. Of the pictures in one message, only the first few are read.
• It reads only the first part of each document. For a long contract, attach the clauses you care about.
• If a file cannot be read, the app says Some files couldn't be read — sent what could be read.

On a scan's result in Scan a paper, Ask the consultant attaches the scanned text here as a document. See Scan a paper.

Rehearse a conversation

Choose Rehearse the talk and say who the Consultant should be. It plays that person, stays in the role and pushes back the way a real person would, then steps out of the role to coach you with concrete points.

1. Tap Rehearse the talk.
2. Tell it the person and your goal, or tap a starter.
3. Answer as you would in the room, in the box marked Reply….
4. When you are done, ask it how you did.

Be a hesitant customer while I persuade you — then grade me

Keep and use an answer

Under each answer, tap the copy icon to copy it, or the ⋯ button (More) for three choices.

• Share sends the answer as text.
• To a document builds a Word file from the answer. The app says Building the Word file — it opens automatically when done, then Delivered. The file shows under the answer, opens if you are still in the room and is kept in My files. Making it uses credits. If another request is still running, the app asks you to wait for it.
• Open in the workspace opens the answer on the Make me a file desk as a file, so your next request there works on it.

To end an answer while it is still arriving, tap Stop and confirm. The app says Stopped — your question is kept, and the half answer is dropped.

Past sessions

Your conversations are kept on this phone, for your account. The first time you open Think with me after starting the app, your last conversation moves to Past sessions and the room starts clean. To start a new one yourself, tap + and choose New desk.

1. Tap + in the box and choose Past sessions.
2. Tap a row to bring that session back. Your current conversation is saved first.
3. To remove one, swipe its row sideways and tap Delete. The app says Deleted.

Each row shows your first question, then the situation and when it happened. The list holds your latest sessions, and an empty list reads No saved sessions yet.

Papers in 20 languages

The Office writes papers in the 20 languages the app speaks: Arabic, English, French, Spanish, German, Chinese, Hindi, Portuguese, Russian, Japanese, Korean, Italian, Turkish, Indonesian, Urdu, Vietnamese, Filipino, Bengali, Swahili and Nigerian Pidgin. Arabic and Urdu papers run right to left, and a draft on your screen reads in the direction of its own text.

A paper you ask for follows the language you ask in. When your request does not settle it, the paper comes out in your app's language. To change the app's language, see Change the language.

Choose the language on Write for me

The Write new, Reply and Polish desks each have a Writing group with the language choices.

1. Open the Office and tap Write for me.
2. Choose Write new, Reply or Polish. On Write new, pick the kind of paper first.
3. Under Writing, tap Output language.
4. Pick a language. Each one is listed by its own name.
5. Write your details in the box and send them.

Auto is the default. It follows the language of what you write or paste, and uses your app's language when the text is too short to tell. A language you pick replaces it. The rest of the desk is in Write for me.

Write one paper in two languages

Second language (A bilingual mirror) asks for the same paper twice in one draft.

1. Under Writing, tap Second language.
2. Pick the other language.
3. Write your details and send them.

The draft is written as the full paper in the first language, then a dividing line, then a faithful mirror of it in the second language. The first language is your Output language, or the language of your details on Auto. Both halves sit in the same draft, so To Word or To PDF gives you one file. Leave Second language on None for a paper in one language.

Thank the client for Tuesday's meeting and confirm that delivery is on Thursday

Translate a text, a scan or a file

Formal business Arabic

To Arabic translates into formal business Arabic. It stays faithful to your source and reads naturally rather than word for word. To English gives professional business English in the same way. Paste your text in the box on Polish, pick the action, and send.

Translate a scan

1. Open Scan a paper and read your paper with Camera, From the album or A PDF.
2. On the result, tap Translate.
3. Pick a language on Translate into….

The translation replaces the text on show and keeps its headings, lists and tables. Tap Translate again to put that text into another language. Keep it saves the text on show. Reading a scan uses credits, and the app tells you when you do not have enough. More in Scan a paper.

Translate a file

1. In the Office, tap + and, under The Office, choose Desk tools.
2. Tap Translate it. The desk opens with Word chosen and this ask in the box: Translate the attached file, keeping its layout.
3. Tap + and attach your file with Photos, Camera or Files.
4. Add the language you want to the ask, then send it.

Papers that keep their own look

The Output group in Desk tools shapes the next paper the Office writes from your words: Nourva mark, Sources, Alignment, Paper size and Orientation. Two kinds of paper keep their own look instead: a paper in Hindi, Bengali or Urdu, and an edit of your own file.